{"id":383,"date":"2020-02-05T06:33:00","date_gmt":"2020-02-05T12:03:00","guid":{"rendered":"https:\/\/www.office365import.com\/blog\/?p=383"},"modified":"2026-03-25T00:08:29","modified_gmt":"2026-03-25T05:38:29","slug":"enable-disable-archive-mailbox-office-365","status":"publish","type":"post","link":"https:\/\/www.office365import.com\/blog\/enable-disable-archive-mailbox-office-365\/","title":{"rendered":"Enable and Disable Archive Office 365 \u2013 Quick &amp; Easy Instructions!"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Have trouble managing your Office 365 mailbox? Look no further! Explore the step-by-step instructions on how to enable and disable archive Office 365 using both EAC and PowerShell commands. In the end, you\u2019ll have the answer to enable or disable online archiving in Exchange Online efficiently.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Due to its advanced features and collaboration services, many organizations are increasingly relying on Microsoft Office 365. One of its key features is mailbox archiving, which provides additional storage space for mailboxes. The archive mailbox is used to store older messages, helping users manage their mailbox data more efficiently. When enabled, the archive mailbox becomes a secondary storage location for older emails.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">By default, the In-Place Archiving policy is disabled for all mailboxes. However, users can activate the In-Place Archive policy in Office 365, and their old email messages will be automatically stored in the archive mailbox. Users can then access the archived emails through <\/span><b>Outlook Web App <\/b><span style=\"font-weight: 400;\">(<\/span><b>In-Place Archive<\/b><span style=\"font-weight: 400;\">) and desktop <\/span><b>Outlook <\/b><span style=\"font-weight: 400;\">(<\/span><b>Online Archive<\/b><span style=\"font-weight: 400;\">).<\/span><\/p>\n<h2 style=\"text-align: justify;\"><b>Understanding Exchange Online Plans: Key Differences in Archiving Features!<\/b><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Before we discuss the steps to enable and disable archive Office 365, we should know that Exchange Online Plan 2 offers unlimited In-Place archival storage space whereas Exchange Online Plan 1 offers limited storage space. Understanding these differences helps to choose any of them for archiving efficiently. Here&#8217;s a detailed comparison:<\/span><\/p>\n<p style=\"text-align: justify;\"><strong>1. Exchange Online Plan 2 \u2013 Unlimited In-Place Archival Storage<\/strong><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Unlimited Storage<\/b><span style=\"font-weight: 400;\">: Plan 2 offers unlimited In-Place archival storage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Seamless Archiving<\/b><span style=\"font-weight: 400;\">: Archive old emails without worrying about storage limitations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Long-Term Archiving<\/b><span style=\"font-weight: 400;\">: Retain emails indefinitely in the archive mailbox.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Increased Flexibility<\/b><span style=\"font-weight: 400;\">: Auto-archiving policies can be enabled without storage concerns.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><b>2. Exchange Online Plan 1 \u2013 Limited In-Place Archival Storage<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Storage Limitations<\/b><span style=\"font-weight: 400;\">: Plan 1 comes with limited archive mailbox storage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Manual Management<\/b><span style=\"font-weight: 400;\">: Users must manually manage email data when approaching limits.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Suitable for Small Needs<\/b><span style=\"font-weight: 400;\">: Ideal for businesses with lower email volume or needs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b style=\"font-size: revert; color: initial;\">Upgrading Options<\/b><span style=\"font-weight: 400;\">: Upgrade to Plan 2 for unlimited archival storage if required.<\/span><\/li>\n<\/ul>\n<blockquote><p><strong>Read More: <a href=\"https:\/\/www.office365import.com\/blog\/pst-collection-tool\/\" target=\"_blank\" rel=\"noopener\">Microsoft PST Collection Tool<\/a><\/strong><\/p><\/blockquote>\n<h2 style=\"text-align: justify;\"><strong>How to Enable and Disable Archive Office 365? &#8211; In-Place<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">There are two main ways to disable or enable archive mailbox Office 365 i.e. <strong>EAC<\/strong> and <strong>PowerShell<\/strong>, and the following sections describe the details of them with step-by-step instructions:<\/span><\/p>\n<h3 style=\"text-align: justify;\"><b>#Method 1. Exchange Admin Center<\/b><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The <\/span><b>Exchange Admin Center (EAC)<\/b><span style=\"font-weight: 400;\"> provides a simple and user-friendly graphical interface for managing Office 365 settings. Here\u2019s how to use EAC to enable and disable in-place archive mailbox:<\/span><b>\u00a0<\/b><\/p>\n<p style=\"text-align: justify;\"><b>Steps for Enabling<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sign into your <\/span><b>Office 365<\/b><span style=\"font-weight: 400;\"> account &gt;&gt; Click on <\/span><b>App Launcher<\/b><span style=\"font-weight: 400;\"> &gt;&gt; <\/span><b>Admin<\/b><span style=\"font-weight: 400;\"> option.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expand the <\/span><b>Admin Centers<\/b><span style=\"font-weight: 400;\"> tab in the lower left section and then select <\/span><b>Exchange<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-384\" src=\"https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/1.png\" alt=\"admin center\" width=\"280\" height=\"306\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now EAC opens. Go to <\/span><b>Recipients<\/b><span style=\"font-weight: 400;\"> &gt;&gt; <\/span><b>Mailboxes<\/b><span style=\"font-weight: 400;\"> and select a mailbox on which you want to activate the archival mailbox. Click on the <\/span><b>Enable<\/b><span style=\"font-weight: 400;\"> option under In-Place archive from the right section.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-385\" src=\"https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/2.jpg\" alt=\"enable\" width=\"650\" height=\"360\" srcset=\"https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/2.jpg 928w, https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/2-768x425.jpg 768w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" \/><\/p>\n<blockquote>\n<p style=\"text-align: justify;\"><b>Important Note:<\/b><span style=\"font-weight: 400;\"> Users can also create archive mailboxes in Office 365 in bulk by selecting multiple mailboxes. It can be done using Shift and Ctrl keys to select several mailboxes at one time. Then, click on More Options on the right section and select the Enable option under In-Place archive.<\/span><\/p>\n<\/blockquote>\n<p style=\"text-align: justify;\"><b>Steps to disable Archive Office 365<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sign into your <\/span><b>Office 365<\/b><span style=\"font-weight: 400;\"> account and go to the <\/span><b>Admin console<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click on the <\/span><b>Exchange<\/b><span style=\"font-weight: 400;\"> option placed under <\/span><b>Admin centers<\/b><span style=\"font-weight: 400;\"> in the lower left navigation panel.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-384\" src=\"https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/1.png\" alt=\"admin center\" width=\"280\" height=\"306\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\">In EAC, go to <b style=\"font-size: revert; color: initial;\">Recipients<\/b><span style=\"font-weight: 400;\"> &gt;&gt; <\/span><b style=\"font-size: revert; color: initial;\">Mailboxes<\/b><span style=\"font-weight: 400;\"> and then choose a particular mailbox. Now, click on <\/span><b style=\"font-size: revert; color: initial;\">Disable<\/b><span style=\"font-weight: 400;\"> displayed under In-Place archive in the details section.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-386\" src=\"https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/3.jpg\" alt=\"disable\" width=\"670\" height=\"345\" srcset=\"https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/3.jpg 928w, https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/3-768x396.jpg 768w\" sizes=\"auto, (max-width: 670px) 100vw, 670px\" \/><\/p>\n<h3 style=\"text-align: justify;\"><b>#Method 2. PowerShell Commands to Enable and Disable Archive Office 365!<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">First, you must connect Exchange Online using Windows PowerShell. For the same go through these cmdlets:<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Open Windows PowerShell as <\/span><b>Run as Administrator<\/b><span style=\"font-weight: 400;\"> on your local machine.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Afterward, run this command in the PowerShell.<\/span><\/li>\n<\/ul>\n<pre><strong>$UserCredential = Get-Credential<\/strong><\/pre>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When prompted, enter the required credentials ie. username and password.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, run this cmdlet:<\/span><\/li>\n<\/ul>\n<pre><strong>$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https:\/\/outlook.office365.com\/powershell-liveid\/ -Credential $UserCredential -Authentication Basic -AllowRedirection<\/strong><\/pre>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For execution of the command, write this command:<\/span><\/li>\n<\/ul>\n<pre><strong>Import-PSSession $Session<\/strong><\/pre>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If any error occurs, then follow this command:<\/span><\/li>\n<\/ul>\n<pre><strong>set-executionpolicy remotesigned<\/strong><\/pre>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">To view the list of mailboxes, this command will help:<\/span><\/li>\n<\/ul>\n<pre><strong>Get-Mailbox<\/strong><\/pre>\n<p style=\"text-align: justify;\">Now, you are ready to enable archive mailbox PowerShell. So, run this command to initiate the task:<\/p>\n<pre style=\"text-align: justify;\"><strong>Enable-Mailbox -Identity \"Lindsey Smith\" \u2013Archive<\/strong><\/pre>\n<p style=\"text-align: justify;\">The above command enables archival for Lindsey Smith\u2019s mailbox only. However, users can implement the following command to activate archival for all mailboxes:<\/p>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-395\" src=\"https:\/\/www.office365import.com\/blog\/wp-content\/uploads\/2020\/02\/4.png\" alt=\"\" width=\"615\" height=\"55\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>PowerShell Command to Disable In-Place Archive Mailbox Office 365<\/strong><\/p>\n<p style=\"text-align: justify;\">The following command can help users to disable the archival policy of a mailbox:<\/p>\n<pre style=\"text-align: justify;\"><strong>Disable-Mailbox -Identity \"Lindsey Smith\" -Archive<\/strong><\/pre>\n<p>Now, run the following command to check whether archived mailboxes are disabled or not:<\/p>\n<pre><strong>Get-Mailbox -Identity \"ravi\" | Format-List *Archive*<\/strong><\/pre>\n<p>So, above we learned to enable and disable archive Office 365 using PowerShell for the Exchange server. But those who are looking for the same task in the Exchange Online can go through the following sections.<\/p>\n<h3><strong>How to Disable or Enable Online Archive Office 365?<\/strong><\/h3>\n<p>Disabling or enabling online archive Office 365 is different from In-Place Archive, and the instructions for the same are as follows-<\/p>\n<p><strong>Method 1. Microsoft 365 Admin Center<\/strong><\/p>\n<p>Enable Online Archiving:<\/p>\n<ol>\n<li>Sign in to the <strong>Microsoft 365 admin center<\/strong> (admin.microsoft.com).<\/li>\n<li>Go to <strong>Admin\u00a0<\/strong><span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\"><strong>Centers<\/strong><\/span>&gt; <strong>Exchange<\/strong> to open the <strong>Exchange Admin Center (EAC)<\/strong>.<\/li>\n<li>In the <strong>Exchange Admin Center<\/strong>, go to <strong>recipients<\/strong> &gt; <strong>mailboxes<\/strong>.<\/li>\n<li>Select the user mailbox to enable the archive.<\/li>\n<li>In the <strong>mailbox details<\/strong> pane, under <strong>Mailbox features<\/strong>, find <strong>Archive<\/strong> and click <strong>Enable<\/strong>.<\/li>\n<li>Click <strong>Yes<\/strong> to confirm.<\/li>\n<\/ol>\n<p><strong>Disable Online Archiving:<\/strong><\/p>\n<ol>\n<li>Follow the same steps to navigate to <strong>Exchange Admin Center<\/strong>.<\/li>\n<li>In <strong>recipients<\/strong> &gt; <strong>mailboxes<\/strong>, select the user whose archive you want to disable.<\/li>\n<li>Under <strong>Mailbox features<\/strong>, find <strong>Archive<\/strong> and click <strong>Disable<\/strong>.<\/li>\n<li>Click <strong>Yes<\/strong> to confirm.<\/li>\n<\/ol>\n<p><strong>Method 2. Disable or Enable Online Archive Office 365 PowerShell<\/strong><\/p>\n<p><b>Enable Online Archiving:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open <\/span><b>PowerShell<\/b><span style=\"font-weight: 400;\"> as an administrator.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Now, to connect the Exchange Online run these commands:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<pre><span style=\"font-weight: 400;\">$UserCredential = Get-Credential<\/span><span style=\"font-weight: 400;\">$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https:\/\/outlook.office365.com\/powershell-liveid\/ -Authentication Basic -AllowRedirection -Credential $UserCredential<\/span><span style=\"font-weight: 400;\">Import-PSSession $Session -DisableNameChecking<\/span><\/pre>\n<ul>\n<li><span style=\"font-weight: 400;\">To enable online archive Office 365, run the following command:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><b><\/b><\/li>\n<\/ul>\n<pre><b>Enable-Mailbox -Identity \"user@example.com\" -Archive<\/b><\/pre>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Confirm the action to enable archive Office 365.<\/span><\/li>\n<\/ul>\n<p><b>Disable Online Archiving:<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">To disable online archive Office 365, run the following PowerShell command:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><b><\/b><\/li>\n<\/ul>\n<pre><b>Disable-Mailbox -Identity \"user@example.com\" -Archive<\/b><\/pre>\n<h3 style=\"text-align: justify;\"><b>When Should You Enable and Disable Archive Office 365?<\/b><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Here are some scenarios where enabling or disabling the archive mailbox might make sense:<\/span><\/p>\n<p style=\"text-align: justify;\"><b>When to Enable Archive Mailbox:<\/b><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Need more storage space for older emails.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Users approaching primary mailbox storage limits.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Organizations with strict email retention policies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Improve Outlook performance by reducing primary mailbox size.<\/span><\/li>\n<\/ol>\n<p style=\"text-align: justify;\"><b>When to Disable Archive Mailbox:<\/b><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The organization doesn&#8217;t require archiving or prefers manual management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Users have limited storage needs and no overflow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduce unnecessary storage costs for smaller organizations.<\/span><\/li>\n<\/ol>\n<h4 style=\"text-align: justify;\"><b>Bottom Lines!<\/b><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Managing the archive mailbox in Office 365 is a crucial part of email management. Enabling or disabling the archive mailbox can help organizations to manage their data efficiently. In this complete walkthrough, we learned both <\/span><b>EAC<\/b><span style=\"font-weight: 400;\"> and PowerShell methods to enable and disable archive Office 365. Understanding when to enable or when to disable archive mailbox is the key to the improved performance of the Exchange data.\u00a0<\/span><\/p>\n<h4 style=\"text-align: justify;\"><b>People Also Ask!<\/b><\/h4>\n<p style=\"text-align: justify;\"><b>1. Can I enable archive for multiple users at once in Office 365?<\/b><\/p>\n<p style=\"text-align: justify;\"><b>Yes<\/b><span style=\"font-weight: 400;\">, with the PowerShell solution, one can efficiently archive multiple users simultaneously.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><b>2. Will disabling the archive delete the archived emails?<\/b><\/p>\n<p style=\"text-align: justify;\"><b>No<\/b><span style=\"font-weight: 400;\">, disabling the archive mailbox will not affect archived emails, your data is saved in the archive folder.<\/span><\/p>\n<p style=\"text-align: justify;\"><b>3. Can users access archived emails after the archive mailbox is disabled?<\/b><\/p>\n<p style=\"text-align: justify;\"><b>Yes<\/b><span style=\"font-weight: 400;\">, previously archived emails will still be accessible even after disabling the archive mailbox.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Have trouble managing your Office 365 mailbox? Look no further! Explore the step-by-step instructions on how to enable and disable archive Office 365 using both EAC and PowerShell commands. In the end, you\u2019ll have the answer to enable or disable online archiving in Exchange Online efficiently. Due to its advanced features and collaboration services, many [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":397,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[25],"class_list":["post-383","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office365","tag-enable-or-disable-archive-mailbox-in-office-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Enable and Disable Archive Office 365 - Expert Tips!<\/title>\n<meta name=\"description\" content=\"Learn how to enable and disable archive Office 365. 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